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Process Mapping Checklist: How to Make an Accurate Process Map

Vijay Tiwari

Vijay Tiwari

Last updated 03/11/2020


Process Mapping Checklist: How to Make an Accurate Process Map

On the off chance that you need to make process maps that are really valuable, at that point you'll have to realize how to catch your business processes precisely, and envision that data effectively utilizing a process map that is straightforward and apply to your business. This is the reason we made a downloadable process mapping checklist- so you can scratch off the fitting strides as you proceed to come out at the opposite end with a viable, exact process map.

Why Use Process Mapping?

Process maps are generally used to visualize existing processes and, in the long run, render a system more:

  • efficient
  • user-friendly
  • task-oriented

In many cases, organizations also use process maps to facilitate their move from a wordy paper-based business management system to a smarter mobile solution.

The Process Mapping Checklist

The following checklist is split into three areas;

  • Organizing a Process Mapping Workshop
  • Running a Process Mapping Workshop 
  • Finalizing a Process Map

These three areas are all very necessary to help you to capture accurate and complete process data and create an effective process map from start to finish.

Need Help With The Checklist?

This checklist was made as a companion piece to your process mapping chart, so on the off chance that you don't have a clue what process mapping is or experience difficulty seeing all the means spread out on the agenda, you'll initially need to get more acquainted with process mapping.

Read here about Introduction to Process Control Charts

What is a Process Map?

  • a process map is defined as the visual display of processes that take place in your business
  • it can also visualize who's responsible for those processes
  • generally speaking, both your As-Is and To-Be processes should be mapped 
  • the As-Is maps describe the present state of your business processes
  • the To-Be maps determine the desired future state of where you want your business processes to be after the continuous improvement project.

To the unenlightened, process mapping can be precarious to comprehend and much harder to get directly on the principal attempt. 

Seeing how to capture data reliably is a dubious process which is the reason some have remembered data for the Noun-Verb technique for process planning and data that will explain the significance of the images used to catch the key process data beneath. 

This doesn't imply that you can't embed your own approach or utilize different process planning tools or maps, it is basically the most ideal approach to speak to deal with planning in its most flawless structure.

The Noun-Verb Method 

Understanding the Noun-Verb Method implies understanding the meaning of a business process. A business process changes one thing into another. A Customer Order is changed into a Delivered Product. A Supplier Invoice is changed into a Supplier Payment. A Staff Vacancy is changed into a New Employee. A process at that point is characterized as: 

a lot of interrelated or cooperating exercises which changes contributions to yields 

The Noun-Verb Method essentially embraces this meaning of a process, and applies it thoroughly. 

A process map drawn utilizing Noun-Verb is an outline that obviously recognizes the fundamental advances engaged with playing out the process and the things utilized and delivered when the process is finished. 

In our process catch technique, the term Activity is utilized to depict something you do, and the term Deliverable is utilized to portray something you produce. 

Exercises are the means of the process and are depicted utilizing action words, Deliverables are the things created (or 'conveyed') when each progression of the process is finished and are portrayed utilizing things. 

The rules of the Noun-Verb method are: 

  • Each Deliverable is described using a noun; each Activity is described using a verb. 
  • A recommendation rather than a rule is that in the process map itself, no two verbs can be directly connected, and no two nouns can be directly connected. This recommendation can be strongly or weakly enforced depending on the nature of the content being produced and the level of detail. 

Process Mapping Symbols Explained

The symbols/shapes utilized in a process map feature how the process planning picture associates. Each progression in a process map is spoken to by utilizing various images that appoint a particular, reliable significance to each progression in the succession. This implies that just by taking a gander at a map, you can distinguish if something is an info, yield or a choice. Obviously, there are numerous different images you can use to appoint to your own cycle maps - varying per the degree of multifaceted nature - anyway information sources, yields and choices speak to handle planning in its most straightforward structure. 

Without a standard layout of symbols, process guides can get hard to decipher and need consistency over your business measures. In case you don't know which shapes/images you will requirement for measure planning, ensure you download our straightforward guide clarifying the most widely recognized images utilized in process planning. 

Presently you should simply really design and arrange your process planning workshop. A huge tip we'll leave you with, so you can without much of a stretch distinguish the process partners for each process you will plan, is to make a full RACI Matrix.

Use a RACI Matrix

a RACI Matrix will Identify all the key process planning partners (individuals who are liable for the process, responsible for the process, and counseling on a process). Utilizing a RACI Matrix is an extraordinary method of getting a basic visual portrayal of precisely who ought to be in a room talking about any change with a particular process (this ought to be the RAC part of the RACI – Responsible, Accountable and Consulted). 

This ought to be sufficient data to assist you with making a precise process map beginning to end, however on the off chance that it isn't, round out this snappy overview with your one of a kind process planning issue and I'll hit you up with an answer at the earliest opportunity. 

We believe this blog demonstrates everything you need. Although, if you want to modify your own process mapping checklists slightly, you can feel free to go ahead and do it on your own!

Want to make career in Process Improvement? Try our Six Sigma Courses

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About Author

He is one of the first writers of our NovelVista blogs. During his years as a DevOps professional, he has achieved 5 certifications including ITIL4 Expert, DevOps Master, PRINCE2 Practitioner, PMP Certified, Lean Six Sigma Black Belt. Besides being an expert in DevOps & Automation Implementation, GAP Analysis, Automation Tools, Git, Docker, Jenkin, Process Definition, Implementation, Compliance, Quality Assurance, and Program Governance he has a keen interest in penning down his knowledge in an interesting way to keep the audiences glued.

 
 

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